Articles & Guides

Storage Guardian Offers Year-end Online Backup Tips

Cliff Boodoosingh on December 03, 2009
Toronto, Canada (PRWEB) December 3, 2009 -- Storage Guardian is helping small and medium-size businesses (SMBs) implement stringent data preservation policies for online data backups as they close out 2009. The end of a year marks an important milestone, and is a logical opportunity to take an electronic snapshot of all documents, presentations, email messages, calendars and appointments, and contact records. The question is: which documents should be archived, and onto which media so as to strike a balance between availability (instant is best) and expense (instant availability costs more)?

“Depending on your business, there might be federal or state regulatory requirements that dictate what needs to be preserved, and for how long. In our experience, the most conservative approach is to use online backup and to institute a comprehensive business document retention policy that examines all data types and distinguishes between ‘operationally critical’ data and ‘important but static’ data,” says Dave Minns, client services manager at Storage Guardian. “When selecting an online backup provider, make sure that the provider lets you define a data retention policy that can migrate aged data to less expensive storage, and that does not delete it after 30 days.”

Implementing Backup Lifecycle Management Storage Guardian recommends a ‘set it and forget it’ approach based on Backup Lifecycle Management (BLM), which intelligently migrates ‘static’ data to lower-cost storage media that can cost as little as 50 cents per compressed gigabyte.

Examples of static data that is a good candidate for this approach: –   File types that will have only a single generation / version, and will not change again: photos, audio-visual media, PDFs, images, one-time log files, etc. –   Email, calendar, task, to-do records that have aged past a user-defined point in time –   Instant Message & Web chat logs –   Voice recording files –   Folder structures holding prior years’ business record files

Operationally critical data that should be kept in high-availability storage includes: –   Exchange, Outlook, SharePoint, GroupWise, Notes, and other email system data stores –   Documents that are continually changing, such as financial records (QuickBooks, Quicken) –   SQL and SQL-style databases. These are dynamic in nature, and typically hold active information as well as aged information –   Operating system-related files and components needed for bare-metal restores “We work closely with our customers to define the policies governing how their data is stored, at what point it becomes less operationally critical, and when to automatically transfer aged data to tiered storage from more costly high-availability disk space,” adds Minns. “For resellers and managed service providers, we offer comprehensive training so that they can manage this process for their customers.”

Owners of many small businesses are still feeling cautious about the economic climate; for some, this has meant reduced IT budgets and headcount. If you’re a small business that doesn’t have a dedicated IT team, talk to your IT consultant or managed services provider to determine what is the most cost-effective approach.

Storage Guardian is the small-business leader for online backup With more than ten years of experience and hundreds of satisfied customers, Storage Guardian’s remote data backup service has established itself as a dependable provider of enterprise-grade online backup technology for smaller companies. What sets it apart from the many low-cost alternatives in the market are online data backup features optimized for businesses that depend on Microsoft Small Business Server 2003/2008, Microsoft Exchange, and Lotus Notes:

Useful links Storage Guardian secure online backup: Storage Guardian blog: Storage Guardian YouTube channel: Follow Storage Guardian on Twitter: — @storageguardian

About Storage Guardian Storage Guardian delivers business continuity protection and information lifecycle management. Storage Guardian is used by small and midsize businesses, enterprises, and multiple-platform LAN computing environments that want to safeguard their critical business data in a secure, off-site location. Its remote backup service is the culmination of a decade of intense research and software development and represents a superior alternative to tape-based data recovery systems. All Storage Guardian’s solutions are based on televaulting technology from Asigra, a recognized leader in enterprise online backup. The company is also developing a select network of authorized VARs to service the off-site backup and fast data recovery needs of companies located throughout North America.


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